KSeF Connector integration
- Challenge
- An ERP or accounting system needs a stable connection to KSeF (Poland's National e-Invoicing System).
- After implementation
- One component handles communication, validation, statuses, and confirmations.
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Software and integration case studies
See how we organize complex processes, connect systems, and build applications around the way an organization works. The case studies are grouped by the department that most often owns each process.
Case study area
Finance & Documents
High-volume tax reporting platform
- Challenge
- High volumes of tax returns, data from multiple sources, and fixed deadlines created a risk of errors and costly manual work.
- After implementation
- A batch process aggregates and validates data, generates documents, handles delivery, and preserves the correction history.
Asset and approval process platform
- Challenge
- Scattered documents and manual corrections made it difficult to control approvals, limits, and budgets.
- After implementation
- One system guides a document through decisions and settlement, records changes, and enforces budget rules.
Electronic invoicing workflow platform
- Challenge
- Multiple locations, paper workflows, and different systems made it difficult to maintain consistent invoice data and statuses.
- After implementation
- A central platform automates the workflow, synchronizes statuses, and controls access by location and role.
Integration platform for electronic invoicing
- Challenge
- Different document sources and formats required manual retyping, conversion, and control.
- After implementation
- The platform automates data retrieval, transformation, and validation without replacing source systems.
Manufacturing ERP, e-invoicing, HR, and kiosks
- Challenge
- The manufacturing company needed consistent ERP support, an organized invoice and HR document workflow, and convenient login for employees using shared workstations.
- After implementation
- ERP, invoices, and HR documents operate in one environment: KSeF invoices are routed without manual data extraction, while employees at shared workstations sign in with a card and PIN.
Polish SAF-T reporting for multiple companies
- Challenge
- Sales data from multiple companies had to be transformed into the required structure and submitted securely as JPK (Polish SAF-T).
- After implementation
- One system generates XML files compliant with the Polish Ministry of Finance schema and handles their submission.
Suspicious transaction detection system
- Challenge
- The organization needed to analyze every transaction and isolate operations that required review.
- After implementation
- The system identifies suspicious transactions and prepares a report for Poland's General Inspector of Financial Information.
Case study area
HR
HR systems for a large energy group
- Challenge
- Companies within the group handled HR processes in different ways, using paper documents, manual handoffs, and separate registers. Request and user volumes were growing, while every organizational change required rapid adaptation.
- After implementation
- Shared systems serve employees and HR teams across the group. The HR self-service system processes up to 1 million requests a year for 20,000+ users.
HR platform integrated with SAP
- Challenge
- Paper forms, emails, and manual data exchange made it difficult to handle multiple employee processes.
- After implementation
- One configurable platform manages requests and synchronizes approved data with SAP.
Bonus process management system
- Challenge
- Multi-stage bonus decisions required consistent criteria, confidentiality, and alignment with the organizational structure.
- After implementation
- The system organizes goal assessment, approvals, and decision history while maintaining access control.
Employee development planning system
- Challenge
- Competency, goal, and career decisions were difficult to manage and monitor in one process.
- After implementation
- The employee, manager, and HR work with one development plan under controlled data access.
Employee performance review system
- Challenge
- Paper forms, complex reporting relationships, and manual deadline tracking made employee reviews difficult to manage.
- After implementation
- The system automates stages, assignments, and reminders and records results and appeals with a complete change history.
Case study area
Customer Service
Self-service portal for the agriculture sector
- Challenge
- A seasonal surge of paper and email applications burdened administration and caused formal errors.
- After implementation
- A returning client uses historical data, while a validated submission automatically starts a process in AMODIT.
Complaints and claims management platform
- Challenge
- Requests from multiple channels and locations made it difficult to control status, deadlines, and service standards.
- After implementation
- One system registers requests, routes them to the right people, and monitors SLA deadlines. It also supports mobile work and reporting.
Case study area
Operations & Administration
Application portfolio for a large energy group
- Challenge
- The retail location network and headquarters needed tools for many separate processes: settlements, claims, waste, incidents, invoices, and reporting. Off-the-shelf products covered only part of the requirements and were difficult to connect to SAP.
- After implementation
- A set of tailored applications has operated for years in one environment, with shared login, SAP integrations, and SLA-based support.
Waste management platform
- Challenge
- Data about collections, locations, containers, documents, and costs was scattered across spreadsheets and emails.
- After implementation
- The platform brings together schedules, collection records, documentation, costs, and process participants.
Case management platform for a location network
- Challenge
- Spreadsheets, emails, and different procedures made it difficult to control requests, deadlines, and accountability.
- After implementation
- Every case has a defined workflow, responsible person, deadline, and complete action history.
Information and document exchange portal
- Challenge
- Confidential documents, comments, and deadlines were scattered across email threads and spreadsheets.
- After implementation
- The portal brings tasks, file versions, conversations, permissions, and project progress together in one place.
Unified task list for multiple systems
- Challenge
- Tasks were scattered across applications, leaving users without one view of priorities and work to be completed.
- After implementation
- One application presents tasks by source system, by category, or in one shared list.
Case study area
Compliance
Secure whistleblower reporting channel
- Challenge
- Email and phone calls did not provide anonymous two-way communication, structured data, or control over sensitive files.
- After implementation
- An encrypted channel manages the report, dialogue, and case status, while the data flows into the investigation management system.
Legislative process management system
- Challenge
- The complete legislative process required coordination of multiple stages and approvals across organizational units.
- After implementation
- The system guides a case from creation of the act to signature and stores documents in the required formats.
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