Challenge: multiple facilities and scattered documentation
The organization managed waste collection across numerous locations. Spreadsheets, paper, and email made it difficult to access current information about schedules, containers, documents, and settlements. Recurring summaries and synchronizations required manual work.
The lack of a shared environment also limited ongoing analysis of waste volumes and costs by location and waste fraction.
Solution: the entire process in one system
Astrafox built a platform connecting facility employees, internal teams, and external waste collectors.
The system includes:
- a central location register with grouping and assigned coordinators,
- unavailability periods for individual facilities,
- recurring schedules by day, waste fraction, and container parameters,
- records of actual collections with weight, quantity, and documents,
- a directory of containers assigned to locations and waste fractions,
- analysis of volumes and costs by period, location, and waste type,
- import of reference data,
- notes, comments, and attachments linked to operational records,
- role-based access.
Outcome: one data source for operations and settlements
Process participants work with current information about locations, collections, and documents. Automated schedules, summaries, and synchronizations reduce repetitive work. Reports support cost control and comparison of waste volumes across facilities.
Structured records support preparation of documentation required for waste management.
Technical details
The platform is a web application with APIs and connectors to record-keeping systems, financial and accounting systems, and government registers. A service component performs synchronizations, generates summaries, and runs scheduled tasks.
Frequently asked questions
Does the system support multiple locations?
Yes. Locations are grouped, assigned to coordinators, and covered by separate schedules.
Can the data be connected to a financial system?
Yes. The integration layer exchanges data with financial and accounting systems and other sources.