Number of processes and variants
Steps, exceptions, escalations, and differences between companies or departments.
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Process Automation · AMODIT platform
Business process automation—from analysis to a working solution
We organize workflows, documents, and decisions, implement our AMODIT platform, and connect it to AI, any ERP, HR and payroll systems, and reporting. We start with the problem in the process, not a list of features.
Sound familiar?
One place for the case owner, deadline, and history
Each situation shows what consumes time today and what the same work looks like after the change.
Before
A director approves an expense on a phone but cannot see the earlier discussions.
After
The director approves the expense on a phone and sees all earlier discussions in the case.
The full context for a decision in one case
Before
The mailroom logs a letter in a spreadsheet, while the response deadline gets lost in email.
After
The letter enters a process with a response deadline and an assigned owner, and the approaching deadline is visible in advance.
Correspondence workflow with deadlines
Before
A manager reports a new hire, but IT finds out one day before the start date.
After
IT receives a task when the new hire is reported and sees the deadline for preparing equipment and access.
Cross-department onboarding
Before
Several lawyers review separate copies, and no one knows which version is final.
After
The lawyers review the same contract in parallel, and one final version is visible to everyone.
Parallel contract review
Before
An employee searches for the right form and asks colleagues what to do next.
After
An AI assistant suggests the right form and next step, and the employee decides what to do.
Copilot in a process
Before
An administrator closes a request, but the work history remains in a private inbox.
After
The request has a complete work history in one place, available to authorized users.
IT requests with a complete history
The problem
When a process runs through email and spreadsheets
The same data is entered several times. Documents circulate in multiple versions. No one knows where a case stands or who is handling it. A deadline becomes visible only after it has passed.
We do not start by automating chaos. We first define roles, exceptions, data, and acceptance criteria. Then we move the process to AMODIT and connect it to the systems already operating in the company.
One case instead of many emails
Every participant sees the status and their task.
Data entered once
It supplies subsequent documents and systems.
Deadlines under control
Reminders and escalations replace manual follow-up.
Complete history
Who decided what and when, all in one place.
What a digital workflow delivers
Data ready for analysis
The process collects structured data about cases, stages, and deadlines, ready for reporting.
Less manual work and paper
The system performs repeatable steps, routes documents, and sends reminders, while the document no longer circulates on paper.
Lower risk of errors
Validation, required fields, and one current document version reduce mistakes caused by retyping data.
Controlled access
Roles and permissions determine who can view, complete, review, or approve a case.
Areas of application
Five areas. One methodology.
The same implementation principles work across departments. These are the processes clients typically start with.
HR
Hiring and employee records without manual retyping
- Hiring from the decision to eTeczka (electronic personnel files)
- Onboarding before the first day of work
- eTeczka and employee records
- Leave requests and business trips
- Employee portal
Finance
Invoices, approvals, and ERP data under control
- Invoice workflow with AI OCR data capture
- Matching invoices to purchase orders
- Supplier approval
- Multilevel approvals
- Orders, advances, and business trips
- KSeF (Poland's National e-Invoicing System) and ERP data exchange for companies operating in Poland
Administration
Documents, requests, and deadlines in one workflow
- Incoming and outgoing correspondence
- Management board requests
- Fleet, reservations, and mileage records
- Document archive
- Register of powers of attorney
Legal and compliance
Contracts, reviews, and deadlines under control
- Contract workflow and register
- Parallel review
- Contract compliance with the budget
- Document signing
- Powers of attorney and court documents
- Requests to the legal department
IT
Requests, access, and assets with a complete history
- Service request system
- Granting and revoking permissions
- Access and equipment for hiring, role changes, and departures
- Equipment and license register
- Security incidents
Does your process fall outside these areas?
AMODIT is a platform on which we build processes tailored to the organization. Tell us about yours.
Describe your process →HR example
Hiring from the decision to a complete eTeczka
The entire hiring process is managed as one case. Six roles, twelve stages, and the candidate completes their part online without visiting HR.
The recruiter enters the basic data
The candidate completes the data using a link and SMS code
The recruiter completes the employment terms
Occupational health and safety staff verify qualifications and sign the medical examination referral
The candidate schedules the examination
The candidate attaches the medical certificate
HR generates the contract from a template
The employer's authorized representative signs the contract
The candidate completes the employee questionnaire
The candidate signs the document package
The documents are transferred to eTeczka
The data is transferred to the HR and payroll system
Data entered once
It supplies the referral, contract, questionnaire, and eTeczka.
Onboarding starts earlier
Equipment, access, and occupational health and safety training are ordered before the candidate attends the medical examination.
Exceptions have an owner
A date change, refusal to sign, or missing signature by the deadline goes to the right person.
The scale of our implementations includes more than 100,000 electronic personnel files and more than 1.5 million signed documents.
Integration with any HR and payroll system or ERP, including SAP, Microsoft Dynamics, TETA, enova365, Symfonia, Comarch ERP XL, and Comarch ERP Optima for companies operating in Poland, as well as other systems. The organization determines the document form and signature type in consultation with its legal department.
AI in processes
AI prepares the output. A person approves it.
In AMODIT, AI is part of the process: it reads documents, makes suggestions, and prepares material. The output goes to the person designated in the process, while roles and permissions determine who can approve it.
See our complete AI offering →AI OCR
Data capture from invoices and documents.
Copilot
Help with the system, priorities, and reports on request.
AI agent
Tasks that require interpreting content, with the output routed to the appropriate role in the process.
Model Context Protocol (MCP)
Working with AMODIT through a selected AI tool.
Integrations
We connect the process to ERP, HR, data, and BI
AMODIT does not have to replace systems that already operate. It serves as a process layer above them.
Any ERP
Exchange of financial data, orders, and documents. More about ERP
HR and payroll systems
Employment data is transferred without being entered again.
KSeF and electronic signatures
Invoices from KSeF and signatures in the process.
Reporting and BI
AMODIT data supplies reports on stage duration, timeliness, returns, workload, and bottlenecks. See process reporting
AMODIT runs in the Astrafox cloud, the company's infrastructure, or the client's cloud. See cloud and infrastructure
How we implement AMODIT
From understanding the process to a working solution
We prepare process documentation and test cases with AI based on the live configuration. The people responsible for the process review them.
01
Understand the process
The problem, owner, documents, decisions, exceptions, and deadlines.
02
Design roles and integrations
Permissions, paths, escalations, and data exchange with systems.
03
Configure the test environment
Forms, workflow, notifications, and reports.
04
AI-assisted documentation and testing
Generated from the configuration and aligned with what actually works.
05
Acceptance, launch, and development
User training, launch, and ongoing support.
Enterprise requirements
Security and compliance
Document workflows often contain personal, confidential, and sensitive data. We therefore design permissions, auditability, environments, and integrations around the organization's requirements and the regulations applicable to the specific process.
Security and regulatory compliance AMODIT security on amodit.com“AMODIT made the best impression on us in terms of system security, the professionalism of its consultants, and the flexibility of the tool.”
Automation project pricing
What determines the scope and cost
Pricing reflects the real process flow, integrations, and accountability, not just the number of forms.
Roles and users
Permissions, delegation arrangements, approvals, and how mobile users work.
Documents and migration
Forms, archives, initial data, and rules for transferring existing cases.
Integrations
ERP, HR and payroll systems, signatures, KSeF, email, and reporting.
Security and testing
Access, audit, and environment requirements, and the number of acceptance scenarios.
Licenses and maintenance
The scope of AMODIT licenses, deployment model, and accountability after launch.
The first step toward a quote
Describe one process: where it starts, who makes decisions, and which systems exchange data with it. We will prepare the scope after understanding the process.
FAQ
Frequently asked questions
Do we have to replace our current ERP or HR and payroll system?
No. AMODIT exchanges the data required for the process with systems already in operation.
Can we start with one process?
Yes. A good starting point is a frequent process with a clear owner and a visible problem: delays, manual retyping, or missing status information.
What role does AI play?
AI reads documents, prepares information, documentation, and tests, and recommends the next actions. The recommendation goes to the person designated in the process for approval.
How long does implementation take, and what does it cost?
It depends on the number of processes, integrations, data migration, exceptions, and testing scope. After understanding the process, we prepare the scope and quote.
Where can I find a complete description of AMODIT features and a demo?
On amodit.com, the product website.
Describe a specific process
In the first conversation, we will identify the process, dependencies, and data required to prepare the scope.
Case studies on the AMODIT platform
A process connected to the company's portal and systems
Self-service portal for the agriculture sector
- Challenge
- A seasonal surge of paper and email applications burdened administration and caused formal errors.
- After implementation
- A returning client uses historical data, while a validated submission automatically starts a process in AMODIT.
Manufacturing ERP, e-invoicing, HR, and kiosks
- Challenge
- The manufacturing company needed consistent ERP support, an organized invoice and HR document workflow, and convenient login for employees using shared workstations.
- After implementation
- ERP, invoices, and HR documents operate in one environment: KSeF invoices are routed without manual data extraction, while employees at shared workstations sign in with a card and PIN.