The correct document version
Every change, opinion, and decision remains with the contract. A lawyer no longer reconstructs the review history from multiple inboxes and folders.
Astrafox solution
Contracts under control from the first draft to the final deadline
A contract circulates as email attachments, review comments remain buried in inboxes, and someone notices a termination deadline too late. We connect document drafting, review, approval, signature, registration, and archiving in one process with clear accountability.
From contract request to signature and archiving
One case manages the entire contract lifecycle
We design the process around the accountability of lawyers, business owners, approvers, and company representatives. The document, versions, comments, decisions, and deadlines remain linked regardless of how many systems support the contract.
A form and template create the first document version with contractor data
The contract goes through consultation, legal review, and an approval matrix
The agreed document proceeds to electronic or handwritten signature
The signed contract enters a register with metadata and accountability
The process tracks deadlines, amendments, extensions, termination, and closure
The archive preserves versions, relationships, decision history, and document access
Clear accountability
The matrix routes the document to the correct department, lawyer, approver, and company representative, including substitutions and exceptions.
Deadlines without a separate spreadsheet
The register sends reminders about expiration, amendments, termination, and other dates that require action.
More than workflow
Technology and services for legal operations
We start with AMODIT and Astrafox products, then connect them with signature services, office software, and systems in the client's environment.
AMODIT
On Astrafox's own platform, we build the workflow, register, approval matrices, deadlines, versions, document relationships, and access controls.
Explore AMODIT →AI Contract Review Agent
Astrafox's own product prepares an opinion and edits in the document, while a lawyer reviews the output and makes the decision.
Explore the AI agent →Electronic and handwritten signatures
We connect the process to simple, advanced, or qualified signatures, status control, batch signing, and the handling of paper originals and scans. Explore electronic signatures in business processes →
BI for legal processes
Reports show deadlines, stages, delays, accountability, and document relationships. We connect process data with financial and operational information.
Explore Data & BI →Integrations with company systems
We exchange contractor, purchase order, invoice, status, and document ID data with any ERP, CRM, and financial system.
Explore Software & Integrations →Cloud or on-premises
We run the solution in the Astrafox cloud, the client's cloud, or the client's infrastructure, in line with security and integration requirements.
Explore Cloud & Infrastructure →An Astrafox product
The AI agent reviews contracts and makes proposed edits
The agent serves as a virtual legal department: it analyzes the document, prepares an opinion, and inserts proposed changes directly into the contract. A lawyer assesses the risk, corrects the material, and approves the response or the next negotiation step.
We most often add the agent to an AMODIT process, where it works on documents shared in the specific case, with access control and a complete history. When a company does not use AMODIT, we integrate the product directly with its systems.
AI recommends, a person approves
- the lawyer remains responsible for risk assessment and the decision;
- we configure an existing model for the organization's process and knowledge;
- we do not train LLM or OCR models;
- we run AI in European Union regions;
- models are not trained on client data, ensuring compliance with GDPR and the EU AI Act.
How it works
From the first contract version to deadlines and the archive
We adapt the process to the organization's rules. Every version follows a controlled path that connects people, decisions, signatures, and company systems.
This universal path shows the full contract lifecycle. We configure roles, approval matrices, signature methods, and deadlines for the company's process.
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Drafting
A form, contractor data, and an approved template create the first contract version.
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Review and approval
Business teams, lawyers, and company representatives work on successive versions through the correct workflow.
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Signature
The agreed document proceeds to electronic or handwritten signature with status tracking.
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Register and deadlines
The signed contract enters a register with accountability, dates, and reminders.
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Amendments, terminations, and archive
Subsequent documents and contract closure remain linked to its history and archive.
AMODIT manages the contract lifecycle and records the accountability history. The AI agent and integrations exchange documents, data, and statuses with legal tools and business systems.
AMODIT
Contracts, reviews, decisions, and accountability history.
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Flow: document, opinion, and proposed changes.
AI Contract Review Agent
- Astrafox product
- virtual legal department
- opinion and edits
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Flow: opinions, decisions, and accountability.
People and roles
- business teams
- lawyers
- outside counsel
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Flow: files, versions, and comments.
Document editing
- Office 365
- SharePoint
- versions
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Flow: documents and signature statuses.
Electronic signature
- AMODIT TrustCenter
- DocuSign
- Autenti
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Flow: contractors, documents, and statuses.
Purchasing and financial systems
- ERP
- CRM
- purchase orders and invoices
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Flow: data for control and analysis.
Deadline reporting
- deadlines
- statuses
- delays
Integrations
The contract works with legal tools and business systems
We have connected contract processes with Office 365, Microsoft 365, SharePoint, Google Docs, CRM and ERP systems, Statistics Poland (GUS), Jira, Confluence, and signature services: AMODIT TrustCenter, DocuSign, SIGNIUS, SimplySign, SignApp, Szafir, and Papirus.
The exchange covers contractor data, templates, files and document versions, purchase orders, invoices, signature statuses, dates, comments, and signed files.
We select the connection for the company's environment
- REST APIs and signature-service integrations;
- SQL tables and views;
- Word, PDF, Excel, and ZIP files;
- email and network folders and resources;
- Microsoft Entra ID, links, and SMS codes for external access.
Typical scope
The process covers the contract, related documents, and legal operations
We organize contract work from the initial request to archiving—not just the register of signed files.
Templates and generation
Models, clauses, and form data create the first contract version.
Reviews and approvals
Legal consultations, matrices, parallel paths, substitutions, and decision history.
Signature and finalization
Electronic or handwritten signature, statuses, reminders, and document return.
Register and archive
Metadata, accountability, search, versions, retention, and permissions.
Deadlines and changes
Amendments, extensions, terminations, closures, and reminders.
NDAs and legal documents
Powers of attorney, resolutions, internal policies, legal opinions, and compliance.
Financial sector
Outsourcing registers, ICT suppliers and subcontractors, risk cards, and reports.
Migration and development
Import of active contracts, scans, and metadata from Excel and previous registers.
A contract connects a business decision with purchasing and settlement. We therefore link the process with purchase orders, acceptances, and invoices instead of creating separate archives.
Experience catalog
What we work with in contract and legal operations projects
This catalog presents our experience across documents, workflows, integrations, reporting, and environments. We select the scope for the organization's process, systems, and needs.
Systems, services, and integrationsAMODIT, signature services, and integrations with Microsoft 365, CRM, ERP, and data sources
AMODITMicrosoft 365 (Office 365)SharePointAMODIT TrustCenterDocuSignSIGNIUSSimplySignSignAppSzafirPapirusAutentieDO AppeDO App HUBPolish eID (Profil Zaufany)Google DocsMicrosoft Entra IDCRM systemsERP systemsFinancial and accounting systemsJiraConfluenceStatistics Poland (GUS) registerIntegrations through REST APIsSMS service integrations through SMS APIsData exchange through SQL tables and viewsEmail integrationDocument exchange through network folders and resourcesMicrosoft Word documentsPDF documentsMicrosoft Excel dataZIP packagesSpreadsheet data importsRobots that retrieve documents from a source and return them after processing
Contracts, documents, and legal registersCommercial contracts, NDAs, amendments, powers of attorney, legal registers, and related documents
Supplier and customer contractsPurchase and sales contractsCommercial and cooperation agreementsInvestment agreementsOutsourcing agreementsRental and lease agreementsNondisclosure agreements (NDAs)Master agreements and related documentsAmendments, notices of termination, extensions, and contract closuresPowers of attorneyAuthorization listsResolutionsInternal policies and regulationsLegal opinions and compliance documentsNotarial deedsGuarantees, including bank guaranteesPurchase orders and invoices linked to a contractContractor and supplier registersEBA outsourcing agreement registersICT supplier and subcontractor registersRisk cards and data protection assessmentsContract templates, negotiation versions, and final documentsScans of signed documents
Contract lifecycle scenariosFrom request and negotiation through approval and signature to deadlines, amendments, and archiving
A request starts contract draftingA selected template and form data generate the contract in Microsoft WordThe system automatically inserts contractor dataThe system retrieves contractor data from Statistics Poland (GUS)The workflow checks that fields and attachments are completeThe document is edited in Microsoft 365The document is edited in SharePointThe document is edited in Google DocsThe system stores successive document versionsThe contract goes through internal and external reviewThe legal department, outside counsel, or contractor receives temporary consultation accessAn external person receives access through a link and SMS codeNDAs follow a separate workflowThe workflow changes by department, category, and contract typeAn approval matrix identifies who approves the contractThe workflow runs the required stages and parallel, group, or batch approvalsA substitute takes over tasks, and responsibility can be reassignedComments and consultation history remain with the contractPermissions restrict access to protected documentsThe AI Contract Review Agent reviews the contract and inserts proposed editsA lawyer verifies the opinion and the AI agent’s editsThe system calculates contract profitabilityThe contract can be signed with a simple, advanced, qualified, or handwritten signatureThe workflow defines signing order and signatory rolesMultiple documents can be signed or sealed in batchesThe workflow tracks signature status and sends remindersSigning can restart after cancellation or refusalThe system receives the signature and verifies it and the file’s integrityThe system records contract metadata and the responsible personThe contract remains linked to amendments, termination notices, and other documentsThe contract remains linked to purchase orders, invoices, notarial deeds, or guaranteesThe workflow controls effective dates and deadlinesThe system sends reminders about contract expiration, amendments, or terminationDocuments are archived and searchableThe system applies document-retention and access-control rulesThe import covers contracts, scans, metadata, and migration of an Excel registerOne workflow supports multiple companies, branches, and languages
Reports, controls, and analysisStatuses, deadlines, delays, risk, and contract relationships in operational and BI reports
Contract status and current-stage reportReport of contracts awaiting review or approval and legal-review deadlinesTime-at-stage and delay reportConsultation, version, and decision history reportEffective-date, upcoming-deadline, amendment, and termination reportContract report by category, department, and responsible personReport of relationships among contracts, amendments, and related documentsContractor, supplier, and subcontractor reportReport of links to purchase orders and invoicesReport of signed documents and documents awaiting signatureRisk report based on the organization's rulesOutsourcing-register reportsOperational viewsManagement accounting viewsBI dashboardsExport to Microsoft ExcelExport to PDFExport to ZIP
Scale, organizations, and environments70 organizations, projects since 2011, and up to 10,000 legal documents per month
70 organizationsMore than 70 projectsProjects since 2011Midsize, large, and enterprise organizationsUp to 10,000 legal documents per month in a large legal operationUp to 150 users in a single contract processPolish and international multi-company groupsSaaSMicrosoft AzureClient cloudOn-premisesMaintenance after launchSLA-based supportLong-term process development
Scale and experience
We have implemented contract workflows and legal operations in approximately 70 organizations
Our projects serve midsize, large, and enterprise organizations—from a single company to Polish and international corporate groups. Our clients in this area include Pluxee, Weco-Travel, Grupa Pracuj, Netia, Infor, PCBC, Neuca, Currenda, and Grupa Żywiec.
Why Astrafox
- We have experience across the full contract lifecycle: from the initial request and review to the register, deadlines, and archive.
- The AI agent reviews the contract and inserts edits, while a lawyer approves the output; the version and decision history remains with the case.
- When a contract connects with other systems, a named team takes end-to-end accountability for AMODIT, electronic signatures, ERP, CRM, and maintenance.
Implementation and maintenance
The project covers the process, migration, integrations, and post-launch support
We run the solution in the Astrafox cloud, the client's cloud, or the client's own infrastructure. The architecture follows the requirements for security, document access, signatures, and systems involved in the process.
Process analysis and design
We organize contract types, roles, matrices, deadlines, exceptions, data, integrations, migration, and acceptance criteria.
Testing and training
We prepare environments and configuration, conduct user testing, and create documentation and training for lawyers, business teams, and administrators.
SLA-based support and development
We provide maintenance, updates, error handling, integration monitoring, and process development following organizational or legal changes.
Explore SLA-based support →Related resources
How to organize decisions, documents, and accountability
These resources explain how to start with the process, select a system, and define a safe role for AI in contract work.
A contract approved by email
How to determine who approved the terms, which version the decision covered, and whether the sender had the proper authority.
How to select a document workflow system
Criteria covering the process, permissions, integrations, security, reporting, and maintenance.
Read the guide →How to get started with AI in a company
Five steps from selecting a process and assigning accountability to data, human oversight, and agent integration.
Read the guide →This page presents the full process implementation, integrations, migration, and maintenance. The AMODIT website describes detailed product features for legal operations.
Legal features in AMODIT →FAQ
Frequently asked questions about contract workflows and legal operations
Does the solution cover the entire contract lifecycle?
Yes. The process takes a document from the initial request and drafting through consultation, review, approval, and signature to the register, deadlines, amendments, termination, closure, and archive.
Can contracts be edited in Office 365 or SharePoint?
Yes. We connect the process with Office 365, Microsoft 365, and SharePoint so users work on document content in a familiar environment while versions, comments, and decisions remain linked to the case.
How does the AI Contract Review Agent work?
The agent reviews the contract, identifies areas that require attention, and inserts proposed edits into the document. A lawyer assesses the risk, corrects the proposals, and approves the response or the next negotiation step.
Does the process support electronic and handwritten signatures?
Yes. We integrate simple, advanced, and qualified signatures, batch signing, statuses, and reminders. The process also supports handwritten signatures, document scans, and final verification.
Do you migrate a contract register from Excel or a previous system?
Yes. The migration covers active contracts, metadata, scans, and document relationships. Before import, we define the data structure, access rules, version identification method, and validation criteria.
Does the solution run in the cloud and on-premises?
Yes. We run it in the Astrafox cloud, the client's cloud, or the client's infrastructure. The project defines data-processing locations, access, backups, integrations, and maintenance accountability. After launch, we provide SLA-based support and further development.
How does Astrafox take end-to-end accountability for the contract lifecycle?
As AMODIT's developer and implementation partner, we connect the contract process with the AI agent, signature services, ERP, CRM, and the archive. Analysis, integrations, launch, and maintenance remain under one point of accountability.
Start with the contract that is hardest to manage today
Describe the document types, roles, signature methods, and systems involved in the process. We will define the workflow, integrations, migration, and accountability.
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