Challenge: ERP, invoices, HR, and access in one context
In a manufacturing company, ERP, invoices, HR documents, and user access are interconnected. Purchase invoices need to be identified and routed to the correct path, employee documents go into personnel files, and some employees use the system at shared workstations.
Separate vendors for each area mean multiple points of contact and more difficult integration. The company needed one partner to manage them together.
Solution: ERP, workflows, and access in one project
- Comarch ERP XL support: consulting in finance, accounting, warehousing, sales, imports, manufacturing, DMS, and WMS, together with process analysis, testing, and administrator training.
- Invoices from KSeF (Poland’s National e-Invoicing System): KSeF Connector retrieves invoices, and the AMODIT workflow automatically separates purchase invoices from invoices related to core operations based on the vendor directory. KSeF invoices bypass OCR because their data is already structured. AMODIT AI OCR reads paper invoices and receipts in Polish and English.
- Electronic personnel files: employee records, HR document workflows, file printing, and automatic transfer of signed documents.
- Kiosk login: an AMODIT login created for kiosks, using a card and PIN at selected workstations, with a short session and automatic logout.
- Whistleblower reporting channel: a module in a separate AMODIT instance, with encryption of sensitive data.
- Data-collection application: migration from handheld data collectors to a Windows server with Remote Desktop and direct access to the ERP XL database.
Outcome: less manual work and fewer vendors
Invoices enter the correct workflow without manual identification, and structured KSeF data is used without unnecessary extraction. HR documents go into electronic personnel files, while employees at shared workstations sign in with a card and PIN.
The engagement also covers ongoing ERP support and maintenance of AMODIT solutions.
Technical details
KSeF Connector operates as a SaaS service with test and production environments. The invoice workflow runs in AMODIT, and OCR is bypassed for documents retrieved from KSeF. Kiosk login limits access to selected workstations, supports PIN assignment and reset, and ends sessions automatically.
Frequently asked questions
Do KSeF invoices need OCR?
No. Structured invoice data is retrieved directly, while OCR is used for paper documents and scans.
Does every employee need a separate system password?
At selected kiosk workstations, employees sign in with a card and PIN, with access limited to designated workstations.