Where information about the market, sales, and documents gets lost
A sales analyst combines Sell-In, Sell-Out, and market-share data from portals, files, and databases. When sources use different dictionaries and update frequencies, report preparation takes time and metric definitions require repeated alignment. Once data feeds are organized, a shared data model presents the market, channel, product, and period according to the same rules.
A sales manager sees the team’s results, but information about representative activity, product launches, and contact channels is split across reports. After the change, a single view combines sales force effectiveness, product launch monitoring, and omnichannel activities. The recipient can drill down from a metric to the data needed to explain the result.
Accounting receives an invoice, while the purchase order, receipt, and vendor data are stored in other systems. Once the process is connected, the document follows the correct path, the user sees the related data during verification, and the approved result returns to the financial or ERP system.
HR and compliance teams work with documentation whose completeness, deadlines, versions, and access must be controlled. After implementation, each document has an owner, a change history, and the correct permissions, while the process sends reminders about missing items and required actions.
From data and documents to a controlled decision
We start with the business process: the data source, document, role, decision, and destination of the result. We then implement AI, AMODIT, a data and BI layer, and integrations with the systems used by the organization. Data, documents, and statuses move through available APIs, files, or database-to-database exchange.
AI reads documents, organizes information, and flags exceptions. In purchasing processes, it organizes proposal criteria; in contract management, it prepares an assessment and proposed revisions. An authorized employee reviews the result and approves the next action. We configure existing models for the organization’s rules and data; we do not train our own LLM or OCR models.
For solutions subject to GxP requirements, we perform work related to computerized system validation, documentation, change control, permissions, and audit trails. The scope follows the requirements applicable to the project and does not constitute certification of the system or organization by Astrafox. See also security and regulatory compliance, including GxP, whistleblower protection, and KSeF (Poland’s National e-Invoicing System) for companies operating in Poland.
Why AMODIT is a strong choice for the pharmaceutical and healthcare industry
AMODIT moves a document and case through the correct roles, companies, and stages. The process preserves permissions and the change history. It also manages deadlines, substitutions, and versions. Integrations exchange data with ERP, financial, and HR systems.
The platform handles purchase invoices, requisitions and purchasing, contracts, employee documentation, correspondence, and confidential cases. Astrafox is AMODIT’s developer and implementation team, so we are responsible for the product, configuration, integrations, and continued development. Explore the AMODIT platform →
Processes for pharmaceuticals and healthcare
The solution pages describe detailed situations, process flows, and integration scopes:
- Invoice and purchase workflow — invoices from KSeF and other channels, data extraction, control, invoice coding, approval, and transfer to ERP.
- Purchasing, requisitions, orders, and budgeting — from a business need and supplier proposals through budget control and approval to an order, receipt, and invoice.
- Contracts and legal — drafting, review, versions, approvals, signatures, obligations, deadlines, and an archive.
- HR and electronic personnel files — file completeness, duplicates, expiration dates, permissions, and integrations with HR systems.
- Mailroom, correspondence, and archive — registration, classification, case routing, e-Delivery (e-Doręczenia, Poland’s electronic registered mail), and a controlled archive.
Market, sales, and omnichannel analytics
Analytics covers Sell-In and Sell-Out, market shares, representative effectiveness, product launches, and omnichannel activities. A shared data model organizes the definitions of products, markets, channels, and periods, while the report leads from the result to the data needed to explain it.
DataFlow prepares data before it reaches reports: it integrates sources, performs transformations, and controls data pipelines. We design the analytics layer in the technologies used by the organization, including Power BI, Tableau, and Snowflake.
The implementation scope covers requirements analysis, data preparation, metric calculation, reports, and testing. After launch, we provide publishing, monitoring, failure diagnosis, version migrations, and continued development.
Explore Data & BI solutions → · See reports and dashboards → · Explore DataFlow →
Examples of delivered solutions
Standardized reporting for a global pharmaceutical company
Data and metrics required a shared reporting architecture and controlled access for different recipient groups. The solution used data in Snowflake, reporting in Power BI, Power Apps applications, and Power Automate automations. Shared KPIs, row-level security, and self-service capabilities organized how business users work with reports.
Sell-In and Sell-Out for a consumer health company
Sales data arrived from portals, emailed files, and databases, while reporting covered four markets. We audited the architecture, automated data acquisition and preparation, and combined Sell-In with Sell-Out. The development of reports and a central master data repository created a shared foundation for country and regional reporting.
Purchasing and invoices at a pharmaceutical distributor
Purchasing, invoices, and receipts required a single process and data exchange with the ERP system. In AMODIT, we connected documents with approvals, reports, and the integration so that purchasing status and the necessary data were available in one case. The solution was then further developed and placed under maintenance and support.
Electronic employee records at a pharmaceutical manufacturer
Employee documentation required controls over completeness, duplicates, expiration dates, and multilevel access. The eTeczka (electronic personnel files) implementation connected records and documents with HR systems and document extraction. The process preserves history, permissions, and documentation status, while subsequent changes are developed in the same environment.
Why Astrafox delivers comprehensive solutions for pharmaceuticals and healthcare
Pharmaceuticals and consumer health are among the areas where Astrafox has the most BI experience. We take responsibility for data preparation, reporting, and the continued development and maintenance of solutions for the market, sales, and commercial teams.
As AMODIT’s developer and implementation partner, we connect this analytics environment with invoice, purchasing, contract, employee documentation, and correspondence workflows. The same team covers processes, data, integrations, compliance requirements, and continued maintenance, so accountability does not end with a dashboard or a single document workflow.
Other industries and team perspectives
Explore all industry solutions, as well as pages for transportation and logistics, industry and manufacturing, retail, wholesale, and consumer goods, financial services and insurance, automotive, and renewable energy.
Team perspectives are covered by the Finance & Controlling, IT, and Management solution pages.
Frequently asked questions
What companies are these solutions designed for?
We design the scope for pharmaceutical manufacturers and distributors, as well as consumer health companies. The starting point is a specific report, process, or compliance requirement.
How do you connect Sell-In, Sell-Out, and market-share data?
We first map the sources, product identifiers, markets, channels, periods, and metric definitions. We then automate data preparation, build a shared model, and create reports in the existing BI environment. Data pipeline controls show whether the data is complete and ready for publishing.
Does Astrafox develop and maintain existing BI solutions?
Yes. We take over audits, the development of reports and data pipelines, and monitoring. Support for the live environment includes failure diagnosis, version migrations, and updates.
Which processes does AMODIT handle in the pharmaceutical industry?
AMODIT manages invoices, requisitions and purchasing, contracts, employee documentation, and correspondence, among other processes. Integrations transfer data and statuses to ERP, financial, HR, and other applications used by the organization.
Does Astrafox support GxP system validation?
We perform work related to computerized system validation in line with the requirements applicable to the project. This includes documentation, change control, permissions, and an audit trail. It does not constitute certification of the system or organization by Astrafox.
Where should the project begin?
Start with one report, process, or requirement where data or documents currently move between several sources and roles. For the first discussion, an example report or document, a list of systems, and a description of where the work most often stops are enough.
