Before
An employee retrieves orders from several channels and registers them manually in Comarch ERP XL.
After
WebAPI, an EDI connector, FTP, or an email inbox sends the order to one import mechanism.
WebAPI · EDI · FTP · email
Sales order import to Comarch ERP XL
We import orders from customers and trading partners into Comarch ERP XL through our WebAPI, EDI connectors, FTP servers, or email attachments. The mechanism identifies customers and products, creates sales documents, and sends them for processing under the company's rules.
Challenge and outcome
An order moves to fulfillment without being re-entered
Different customers submit orders through integrations, files, or email. Without a shared mechanism, an employee opens each source, identifies the customer and line items, then manually creates a document in ERP. The import brings this data into one controlled workflow.
Before
The operator manually matches the customer and every product line with the ERP master records.
After
The mechanism identifies customers and products, then creates the appropriate sales document.
Before
The team separately approves the document, prepares the issue, and proceeds to invoicing.
After
Rules route the document for processing and approval and generate issue documents and invoices.
Order sources
Four import channels feed one ERP XL process
We do not impose one method of sending orders on trading partners. The solution receives data through the channel available in a given business relationship and applies shared registration rules.
Our WebAPI
The customer or partner system sends an order directly to the interface we built. The data goes to the identification and registration mechanism in ERP XL.
EDI connectors
Electronic data interchange delivers orders from trading partners to Comarch ERP XL without manually transferring documents between systems.
FTP servers
The mechanism retrieves order files from the defined exchange location and sends their contents for further processing.
Email attachments
Orders received by email enter the same workflow as documents from system channels. We define the attachment format and required data.
How the solution works
From receiving an order to a document ready for processing
We build the import logic around the company's master records, documents, and rules. Successive steps connect the input data with further sales and warehouse processing.
01
Data receipt
The order arrives through WebAPI, EDI, FTP, or an email attachment.
02
Master record matching
The mechanism matches the customer and products with data maintained in Comarch ERP XL.
03
Document creation
The order creates a sales document with the data needed for further processing.
04
Fulfillment rules
The document moves to subsequent steps according to the rules defined for the company's process.
05
Issue and invoice
The automation approves the order and generates issue documents and invoices.
Further sales processing
The import does not end when the sales order is saved
After registration, the sales order follows defined rules. The automation we have implemented approves sales documents and generates issue documents and invoices. Subsequent stages therefore use the data received at the beginning of the process.
For an approved sales order document, the process generates an issue according to the selected path. The configuration determines whether a commercial or warehouse document is created.
Astrafox solution and manufacturer function
Astrafox builds the WebAPI, connectors, source handling, and the identification and import logic. Processes are a Comarch ERP XL function designed to manage the flow of information and documents.
Using process functionality requires a separate licensing option. Before the project, we check the configuration, licenses, and available elements of the environment.
Manufacturer documentation: processes in ERP XL →Who it is for
When orders arrive through multiple channels
The solution organizes sales processing in organizations where Comarch ERP XL is the central place for fulfilling orders and input data comes from many customers, partners, or systems.
Recurring document imports
The mechanism processes incoming orders and sends them for fulfillment under shared rules.
Different partner channels
Some orders arrive system-to-system through an API or EDI, while others arrive as files on FTP or in email attachments.
Further automation in XL
The company wants to connect imports with sales order approval, issue document generation, and invoicing.
Astrafox experience with Comarch ERP XL
ERP XL sales process and integration specialists
Astrafox is a Comarch Authorized Integrator and has been a Comarch partner since 2003. Our consultants hold current Comarch certifications. We build solutions that automate order imports and implement processes for clients that approve documents and generate issue documents and invoices in Comarch ERP XL.
Related solutions
Connect imports with the sales channel, documents, and logistics
eCommerce and B2B integration
Exchange of products, prices, inventory, orders, and statuses between Comarch ERP XL and the sales platform.
View eCommerce integration →ECOD and EDI in Comarch ERP XL
INVOICE, ORDER, and DESADV exports, deposit notes, and packaging settlements in electronic document exchange.
View ECOD and EDI →Comarch ERP XL integration with WMS
Synchronization of master records, logistics units, and data needed in warehouse operations.
View WMS integration →Comarch ERP XL implementation
Process analysis, configuration, data migration, integrations, testing, and system launch.
View ERP XL implementation →Maintenance, support, and SLA
Ongoing support for Comarch ERP XL, the import mechanism, and related integrations and automation.
View ERP XL support →FAQ
Frequently asked questions about importing orders into Comarch XL
How can sales orders be imported into Comarch ERP XL?
We support orders sent through our WebAPI, EDI connectors, FTP servers, and email attachments. We select the channel based on how the client or trading partner provides the data.
Does the import identify customers and products in Comarch ERP XL?
Yes. The mechanism identifies customers and products, then creates sales documents and sends them for further processing according to defined rules.
Can orders from email attachments be imported into ERP XL?
Yes. An email attachment is one of the supported order sources, alongside WebAPI, EDI, and FTP. We define the input format and rules for identifying the data needed to create a document.
How many orders does the import mechanism support?
The solution automates recurring order imports. Before launch, we check the data sources, rules, exceptions, and the documents' subsequent path in the client's environment.
What happens to an order after it is imported into Comarch ERP XL?
The system creates a sales document and sends it for processing under the company's rules. The process then approves the order and generates an issue document and invoice. For an approved sales order, the selected path determines whether a commercial or warehouse document is created.
Is order import a standard Comarch ERP XL function?
Astrafox builds the import channels and processing logic as a solution for Comarch ERP XL. Processes are a function of the manufacturer's system; we use them to control successive stages when this fits the client's architecture and licenses.
Move orders into one ERP XL process
Describe the order sources, data formats, identification rules, and documents to be created after import. We will define the workflow from data receipt to issue and invoice.
Describe your ERP process