Before
The operator prepares the document for exchange separately and checks the format required by the recipient.
After
The process exports a document from Comarch ERP XL to ECOD as INVOICE, ORDER, or DESADV.
Electronic document exchange
ECOD and EDI in Comarch ERP XL: INVOICE, ORDER, DESADV, and deposit notes
We implement processes that export documents from Comarch ERP XL to ECOD in INVOICE, ORDER, and DESADV formats. We also automate the generation of ECOD notes with information on issued deposits, their distribution to recipients, and reconciliation of packaging connected with commercial and warehouse documents.
Challenge and outcome
A commercial document moves to EDI without a separate manual operation
An exchange with a partner requires the right format, the right export time, and a connection with the ERP document. The process incorporates these steps into sales, delivery, or packaging handling instead of leaving them as a separate operator task.
Before
Information on issued deposits is created outside the main document workflow.
After
The solution generates ECOD notes on issued deposits and routes them to recipients.
Before
Packaging is reconciled separately from sales documents and warehouse operations.
After
The automation connects packaging reconciliation with commercial and warehouse documents.
What we have implemented
ECOD exports in formats used for commercial exchange
These processes have been implemented by Astrafox for clients using Comarch ERP XL. We configure the document format and incorporate the export at the appropriate workflow stage so that the EDI exchange follows the ERP process.
INVOICE
The process exports a document in the INVOICE format as part of the electronic document exchange with the recipient.
ORDER
The ECOD export process supports the ORDER format together with the other formats required in the business relationship.
DESADV
The process prepares an EDI DESADV export from Comarch ERP XL at the defined document-processing stage.
How the process works
From an ERP XL document to an ECOD file and its distribution
The process connects the document, conditions, export action, and the next communication step. Its definition reflects the document types and exchange rules between the company and the recipient.
01
Document in ERP XL
The process starts at the object and document covered by electronic data interchange.
02
Process conditions
Defined tasks and activities route the document to the appropriate action according to the adopted logic.
03
Format selection
The export prepares INVOICE, ORDER, or DESADV according to the type of document exchanged.
04
ECOD export
The process action exports the document to a file with the ECOD parameter described by the manufacturer.
05
Distribution
The document or note reaches the recipient through the channel defined for the process.
Deposits and packaging
ECOD notes are created from packaging reconciliation
We automate reconciliation of packaging connected with commercial and warehouse documents. The information needed to handle deposits therefore remains connected with the documents that describe sales and warehouse movements.
The solution uses this information to generate ECOD notes that communicate issued deposits. Completed notes are distributed to recipients through different communication channels.
One workflow for the document, packaging, and deposit
- Connection between packaging and commercial and warehouse documents.
- Automatic packaging reconciliation under process rules.
- Generation of ECOD notes on issued deposits.
- Distribution of notes to recipients through different communication channels.
Manufacturer function
Comarch ERP XL provides processes and the ECOD export action
Processes are a Comarch ERP XL function for managing the flow of information and documents. The manufacturer describes a process as a sequence of tasks in which activities and actions are performed. The actions include exporting a document to a file.
For the document-to-file export action, the documentation specifies an ECOD parameter. Using process functionality requires a separate licensing option.
What Astrafox provides
We design and implement the specific ECOD process in the client's environment. We define documents, INVOICE, ORDER, and DESADV formats, trigger conditions, subsequent steps, and handling of deposit notes and packaging.
We connect ERP XL functions with the solutions and rules required in the company's current document workflow.
Manufacturer documentation: processes and ECOD export →Who it is for
When partners require standardized document exchange
The solution is designed for organizations using Comarch ERP XL that export commercial documents to ECOD, send DESADV messages, or reconcile packaging and deposits with recipients.
Multiple document formats
The process supports INVOICE, ORDER, and DESADV and assigns each format to the appropriate type of exchange.
EDI as part of the process
The export is not a separate operator task but an action triggered at the appropriate stage of the ERP XL workflow.
Packaging and deposits
The company reconciles packaging against sales and warehouse documents and sends recipients notes on issued deposits.
Astrafox experience with Comarch ERP XL
Implemented ECOD processes and document automation
Astrafox is a Comarch Authorized Integrator and has been a Comarch partner since 2003. Our consultants hold current Comarch certifications. We have implemented client processes that export documents to ECOD in INVOICE, ORDER, and DESADV formats, as well as automation for packaging reconciliation and the generation and distribution of deposit notes.
Related solutions
Connect EDI exchange with orders, sales, and the warehouse
Sales order import
WebAPI, EDI connectors, FTP, and email as sources of orders sent for fulfillment in ERP XL.
View order imports →eCommerce and B2B integration
Two-way exchange of products, inventory, orders, sales documents, and fulfillment statuses.
View eCommerce integration →Comarch ERP XL integration with WMS
Synchronization of master records, packaging, logistics units, and data needed in the warehouse.
View WMS integration →Comarch ERP XL implementation
Preparation of the ERP environment, data, and integrations in which electronic document exchange works from launch.
View ERP XL implementation →Maintenance, support, and SLA
Ongoing support for Comarch ERP XL, ECOD processes, and related extensions and integrations.
View ERP XL support →FAQ
Frequently asked questions about ECOD and EDI in Comarch ERP XL
Which ECOD formats do the implemented processes support in Comarch ERP XL?
Processes implemented by Astrafox export documents to ECOD in INVOICE, ORDER, and DESADV formats. The format and export timing follow the data-exchange workflow with the recipient.
What is the DESADV format used for in an EDI solution for Comarch ERP XL?
DESADV is one of the document formats exported by the implemented ECOD process. We incorporate its preparation into the defined document workflow with a trading partner.
Does a Comarch ERP XL process include an ECOD export action?
Yes. The manufacturer's documentation describes a document-to-file export action for which an ECOD parameter is defined. Astrafox designs and implements the specific process workflow, formats, conditions, and subsequent steps in the client's environment.
Does the solution generate ECOD deposit notes?
Yes. We generate ECOD notes with information on issued deposits and distribute them to recipients through different communication channels.
Can ECOD be connected with packaging reconciliation?
Yes. The automation reconciles packaging connected with commercial and warehouse documents, while ECOD notes provide recipients with information on issued deposits.
Do ECOD processes in Comarch ERP XL require an additional license?
Comarch documentation indicates that using process functionality requires a separate licensing option. Before implementation, we check the version, configuration, licenses, and supported documents.
Add ECOD and EDI to the Comarch ERP XL process
Describe the partners, documents, INVOICE, ORDER, or DESADV formats, and how packaging and deposits are reconciled. We will define the export and distribution workflow.
Describe your ERP process