KSeF Connector
The ready-made integration layer connects KSeF with any ERP or accounting system. Supports communication, data mapping, validation, statuses and UPO.
View the KSeF Connector →Supporting description for the ERP XL environment
Invoices and UPO in KSeF for Comarch ERP XL
For companies operating in Poland, a process in Comarch ERP XL handles sales documents and corrections sent to KSeF (Poland's National e-Invoicing System), exclusion rules, and retrieval of UPO (official acknowledgments of receipt). Astrafox has implemented these processes for clients and builds data extensions. In new projects, our starting points are KSeF Connector for ERP integration and AMODIT for document workflow.
Recommended Astrafox solutions
KSeF Connector for integration, AMODIT for document workflow
We select a solution to suit the scope of the process, regardless of the ERP system used.
AMODIT
The platform handles invoices in a controlled flow: downloading, description, approval, permissions and transfer of data to the financial system.
View the invoice flow in AMODIT →Challenge and outcome
The invoice goes through rules, transmission, and confirmation in one process
The employee should not select each invoice separately, keep an eye on exceptions and look for confirmation separately from the document. The process organizes these activities according to company rules.
Before
The operator manually checks which invoices and corrections should be sent to KSeF.
After
The process recognizes the conditions, skips the indicated documents and forwards the appropriate documents for shipment.
Before
The team separately checks the sending of the document and looks for official confirmation.
After
The process collects UPO for sent documents, so confirmation remains part of the ERP service.
Before
The standard scope of data does not provide the information needed by the recipient to efficiently identify the invoice.
After
The extension checks the file and adds or changes fixed data without disturbing the required structure.
What we have implemented
Support for sending invoices to KSeF from XL, including exceptions and UPO
This is a solution implemented by Astrafox for customers. It combines the functionality of Comarch ERP XL processes with rules and extensions tailored to the way documents are handled in the company.
Sales and adjustments
The process includes sales documents and corrections. It supports domestic and foreign documents, so one logic controls different document paths coming out of ERP XL.
Conditions for skipping documents
The process checks the agreed conditions before sending. A document that meets the exclusion rule is not sent to KSeF, which separates exceptions from the standard transmission queue.
Downloading UPO
For documents sent to KSeF, the process collects an official confirmation of receipt. The team has confirmation linked to document handling, instead of conducting a separate check outside the ERP.
Data verification
The solution checks the data prepared for transfer. Validation rules correspond to the information that you want to be present in the file before sending.
Modification of KSeF data
Changes selected information or adds data that the standard process does not provide. An example is information that facilitates the identification of a document or its handling on the recipient's side.
Maintaining the file structure
The modification is performed while maintaining the structure required for the file transferred to KSeF. Extension does not involve freely adding content outside the current format.
Clear division of responsibility
Comarch function and Astrafox solution
Processes are a function of the Comarch ERP XL manufacturer to manage the flow of information and documents. Comarch documentation describes tasks, activities, actions, conditions and automatic execution of operations. Using process functionality requires a separate licensing option.
Astrafox designs and implements a specific KSeF process in the client's environment: defining supported documents, exclusion conditions, next steps, UPO retrieval and behavior in exceptional situations.
Extension beyond standard data exchange
Our solution verifies and modifies data transferred from Comarch ERP XL to KSeF. Adds information needed in the recipient's process or changes the indicated values, maintaining the required file structure.
Manufacturer's documentation: processes in ERP XL →How the process works
From a document in ERP XL to a UPO with KSeF
We base the process on documents, data, and exceptions that occur in the company. This ensures that automation does not bypass controls required in the real-world process.
01
Selection of documents
The process includes established sales documents and corrections, domestic and foreign.
02
Condition check
The rules determine whether the document goes forward or is skipped.
03
Verification and modification
The extension checks the data and makes predetermined changes to the required file structure.
04
Sending to KSeF
The appropriate document is transferred from the ERP XL process to KSeF.
05
Download UPO
The process retrieves the official receipt for the sent document.
For whom
When standard transmission does not cover company rules
The solution is intended for organizations working on Comarch ERP XL that need to control the sending of documents, handle exceptions or expand data transferred to KSeF.
Many types of documents
The company sends domestic and foreign documents, invoices and corrections, and their handling must result from one controlled logic.
Exceptions in the process
Not every document should be sent automatically. Conditions in a process separate the standard path from suppressed documents.
Additional data for the recipient
The recipient needs information that is not provided in the standard flow to identify the document or to handle it efficiently on their end.
KSeF also outside of Comarch ERP XL
KSeF Connector connects KSeF to any ERP
When an organization uses a different ERP system or needs a separate integration layer, we implement KSeF Connector. The Astrafox product supports connecting KSeF to any ERP, including those running locally.
See KSeF Connector →KSeF in the wider compliance program
The project includes not only the file upload, but also data, roles, exceptions, confirmations and responsibility for handling the document. We incorporate these elements into the security and compliance requirements specific to the organization.
KSeF and other regulations →Astrafox experience in Comarch ERP XL
Specialists in ERP XL and processes around the system
Astrafox is a Comarch Authorized Integrator and has been a Comarch partner since 2003. Our consultants hold current Comarch certifications. We implement processes in ERP
Related solutions
Expand document and process handling in ERP XL
Purchase invoices from KSeF in BPM
Downloading invoices to ACD, classification according to ERP XL rules and description and approval workflow.
See the purchase invoice workflow →Implementation of Comarch ERP XL
Process analysis, system configuration, integrations, extensions, tests and production launch.
See Comarch ERP XL implementations →Maintenance, support, and SLA
Ongoing support of the working Comarch ERP XL, its extensions and integrations, and development along with process changes.
View ERP XL support →Additional modules and integrations
Hub of Astrafox solutions for sales, logistics, finance, e-commerce, and data exchange in ERP XL.
See solutions for ERP XL →FAQ
Frequently asked questions about KSeF in Comarch ERP XL
What documents does the implemented KSeF process send in Comarch ERP XL?
The process sends sales documents and corrections, both domestic and foreign. Before sending, it applies established rules and ignores documents that meet certain conditions.
Does the process download UPO from KSeF to Comarch ERP XL?
Yes. The process implemented by Astrafox collects UPO for documents sent to KSeF, making the confirmation part of document handling in the ERP environment.
Is it possible to omit selected invoices when sending to KSeF from XL?
Yes. We define the conditions under which the process skips the document and does not transfer it to KSeF. The rules result from the process and data available in the client's environment.
Do you modify invoice data transferred from Comarch ERP XL to KSeF?
Yes. Our solution verifies and modifies data while maintaining the required file structure. Changes selected information or adds data not provided in the standard, for example needed to identify the document or its handling by the recipient.
How does this service differ from KSeF Connector?
This service concerns a process running in the Comarch ERP XL environment. KSeF Connector is an Astrafox product designed to integrate KSeF with any ERP system, including those operating locally.
Do processes in Comarch ERP XL require an additional license?
Comarch documentation indicates that the process functionality requires a separate licensing option. Before, we check the system version, available modules, licenses and the way documents are handled in a given environment.
Why entrust Astrafox with the integration of KSeF with ERP?
Astrafox is a Comarch Authorized Integrator and has been a Comarch partner since 2003. We also develop our own KSeF Connector, which we connect to any ERP, so we can cover the ERP system, integration with KSeF, and the document handling process under one responsibility.
Choose the KSeF solution for the entire process
KSeF Connector integrates any ERP with KSeF, and AMODIT organizes the workflow, approval and work with documents.