Who is BI outsourcing for?
When the BI department is operating at full capacity and new projects are waiting in line, our Business Intelligence outsourcing services provide the answer. They are designed for midsize and large organizations that need fast, expert support in data analysis, report development, and reporting environment maintenance. We provide ready-made teams and experts who integrate smoothly into existing processes—without time-consuming recruitment, the risk of delays, or loss of operational continuity.
BI outsourcing is the right solution when a critical project deadline is approaching and capacity is missing, the current support does not meet quality or timing expectations, or a flexible team is needed to deliver results quickly and develop internal expertise.
What we do as an external BI team
Integration with the internal team
Dedicated analysts and report developers join day-to-day processes and work as an extension of the internal BI department.
Ad hoc projects and fast dashboards
We create new dashboards, modify existing reports, and rapidly deliver prototypes.
Training and mentoring
Practical workshops, code reviews, and knowledge-transfer sessions develop the skills of BI experts and business users.
BI report development
We design and implement sales, financial, marketing, manufacturing, and survey dashboards in line with data visualization best practices.
BI environment maintenance
Comprehensive operational support for Power BI Report Server, Tableau Server, and Alteryx Server, including monitoring, backup, updates, and permission management.
Migrations and modernization
We move BI environments between on-premises infrastructure and the cloud—Azure, AWS, and Google Cloud—and between tools such as Tableau and Power BI while minimizing downtime.
Performance optimization
We tune data models, accelerate ETL processes and queries, and redesign reporting architecture to shorten load times.
ETL processes and data integrations
We build and maintain pipelines using tools such as Azure Data Factory and Airflow, automating data extraction, transformation, and loading from ERP, CRM, SQL, Excel, and data warehouse sources.
Why do companies choose our BI outsourcing?
BI outsourcing is more than extra capacity. It is strategic support that takes work off the internal team and accelerates business goals. We act quickly and effectively, with a full understanding of the challenges analytics teams face in a dynamic environment. Cooperation with us provides quality, flexibility, and a collaborative approach. The main reasons clients choose our support are:
- Expert knowledge and experience: specialists in Power BI, Tableau, ETL processes, and data architecture.
- Flexible capacity scaling: from individual support hours and renewable consulting packages through full-time experts working for the client to complete dedicated BI teams.
- Long-term cooperation: as an extension of the client’s team, we handle new requirements and the day-to-day operation of reports, data flows, and BI platforms.
- Full transparency and collaborative communication: regular status meetings, clear work reports, and fast escalation.
- Business continuity support: our teams respond to irregularities and reduce downtime risk.
- Knowledge transfer and skills development: mentoring, code reviews, and documentation make the internal team more self-sufficient.
- Comprehensive end-to-end approach: from requirements analysis through design and development to maintenance, optimization, and migration.
- Focus on business results: we plan dashboards and reports around KPIs and measurable time and cost savings.
BI and ETL technologies we work with
We do not limit the work to one tool. We select the technology for the company’s needs, not the other way around. Our experts work across modern BI environments, integrate data from different sources, and create reports that support business decisions. We use proven analytics platforms, ETL tools, and cloud solutions to provide scalability, security, and fast implementation:
- Power BI / Power BI Report Server
- Tableau Desktop / Tableau Server & Cloud
- Azure Data Factory, Apache Airflow (ETL)
- SQL Server, Snowflake, BigQuery (data warehouses)
- Git, Azure DevOps (CI/CD for reports)
Case studies: specific outcomes of working with our BI team
Visualizations for prepared business scenarios
Industry: Services and supply chain
Challenge: The client had ready business and planning scenarios but lacked clear visualizations that would allow teams to compare options and make decisions quickly.
Our solution:
- ETL / Alteryx: we adapted and integrated data from the prepared scenario analyses using ETL tools and Alteryx.
- Visualization design: we created interactive dashboards in Power BI and Tableau for comparing options.
- User interface: we designed intuitive layouts so decision-makers could find relevant information quickly.
Benefits:
- Clear presentation of scenario options in one interactive environment
- Automated data preparation from completed analyses using ETL and Alteryx
- Faster decision-making by planning teams
- Easy modification and expansion of visualizations in subsequent iterations
Continuous support and proactive communication for a large BI service provider
Industry: IT / Business Intelligence
Challenge: A large BI service provider needed a smooth handover and maintenance of analytics environments without interruptions to report availability.
Our solution:
- Onboarding and knowledge transfer: handover of procedures, tools, and documentation.
- Continuous operational support: implementation of monitoring and regular environment reviews.
- Proactive communication: weekly status meetings and transparent reports.
- Ad hoc team: dedicated consultants delivering new reports and optimizations.
Benefits:
- Seamless handover and maintenance of BI environments with zero downtime
- High service quality through proactive reviews and fast responses
- Flexible support for the development of new reports
- Transparent relationships and continuous visibility into work progress
VBA automation, a price promotion report, and operational support
Industry: Manufacturing / Retail
Challenge: A distributor of pharmaceutical and cosmetic products needed promotion analysis, order automation, and continuous monitoring of data refreshes.
Our solution:
- Price promotion report: a Power BI dashboard covering margin, volume, and promotion performance.
- VBA automation: tools integrated with SAP to automate order processing.
- Data refresh monitoring: error alerts and status reports.
- New solution development: development of tools such as Promo Evaluation Tool and Forecast Accuracy with advanced KPIs.
- Ongoing operational support: fast responses to requests and optimizations.
Benefits:
- Elimination of manual errors through SAP–VBA process automation
- Full data availability through refresh monitoring
- Advanced Power BI reports that improve ROI analysis
- Stable, optimal environment performance through operational support
Strengthen the BI department
Outsourcing BI experts strengthens the analytics team without additional recruitment. We provide flexible cooperation models, transparent communication, and continuous technical support for BI projects.
Schedule a free consultation. Describe the challenge, and we will present specific recommendations and a team proposal tailored to the requirements—with no obligation or pressure.
How quickly do we start working together?
Usually within 1–2 weeks of signing the agreement and receiving the requirements.
Do external analysts work in my environment?
Yes. Using a secure VPN or cloud access, they work directly with the company’s data.
How do you measure outsourcing performance?
Metrics include development time, report load time, and the number of implemented features.
Can I change the team composition during the project?
Yes. We scale capacity up or down according to the company’s needs.
What is the billing model?
We offer a fixed FTE rate billed monthly and remain flexible about the model.
Do you include knowledge transfer and documentation?
Yes. Every project concludes with documentation, mentoring, and code review.
Which time zones do you work in?
Mainly CET, with experience in 24/7 support and global projects.
How do you protect data confidentiality?
We use NDAs, encrypted connections, and ISO 27001-aligned procedures.
Does outsourcing also cover BI environment maintenance?
Yes. We combine report development with operational support and monitoring.
How do I request BI outsourcing?
Contact us and describe the challenge. We will prepare a proposed team and cooperation model.